Urban Planning is a new international peer-reviewed open access journal of urban studies

Open Access Journal | ISSN: 2183-7635

Instructions for Authors

Conditions for Manuscript Submission
A manuscript can only be accepted for consideration if:

1. submitted via the journal’s online submission system;
2. submitted in Word or .odt format and respecting the word limit (Download Manuscript Template (Word));
3. it has not been previously published nor under consideration elsewhere;
4. it is prepared in accordance with the instructions for authors.

Type of Manuscripts
The journal accepts the following types of articles for publication:

  • Article: a paper containing original research results that has not been published elsewhere. Articles shall have a maximum length of approximately 8,000 words (including title, abstract, and references list).
  • Book Review: a report which offers a critical analysis of a book based on its content and merit. Book reviews shall have a maximum length of 2,000 words (including title, abstract, and references list) and may only be submitted upon invitation.
  • Commentary: an opinion piece providing a critical evaluation of a published article or topic of interest to the readership of the journal. Letters to the Editor and replies should be submitted as Commentaries. Commentaries shall have a maximum length of 2,000 words (including title, abstract, and references list).
  • Editorial: an opinion piece submitted by an Academic Editor providing an insight into a topic of interest to the readership of the issue. Editorials shall have a maximum length of 2,000 words (including title, abstract, and references list).
  • Review: a paper which comprehensively sums up the current state of research on a particular topic. Reviews shall have a maximum length of approximately 8,000 words (including title, abstract, and references list).
  • Short Note: a short description of important current research findings, which is more focused and concise than an article. Short Notes shall have a maximum length of 2,000 words (including title, abstract, and references list).

Language
All submitted articles must be written in English. Both British and American spellings are accepted, as long as one spelling is used consistently throughout the text. Authors whose native language is not English are strongly advised to assure the grammatical correctness of their paper prior to submission. Papers with serious deficiencies in English may be returned without review.

Accepted manuscripts authored by non-English native speakers must be edited by an English editor in the copy editing stage. The authors may choose between an independent English editing service, a colleague/peer, or Cogitatio’s own English editing services.

In the first two cases a certificate or confirmation by the author confirming the performance of English editing servicer must be provided to the Editorial Office. Should the author opt for Cogitatio’s English editing service, the task will be performed immediately after receiving the copy-edited file from the authors. Cogitatio’s English editing charge is €200 for articles, reviews and short notes, and €100 for Book Reviews, Commentaries and Editorials (plus VAT if applicable).

Structure of the Manuscript
Manuscripts shall have the following ordered elements: type of article, title, authors, affiliations, abstract (150 to 200 words), keywords (4 to 10, alphabetically ordered), text (introduction… conclusion), acknowledgements, conflicts of interests, and references.

Reference Style
Articles shall be submitted using the APA reference style, 6th edition. We strongly recommend that a reference management software (e.g., Endnote or Zotero) is used to prepare the references list. Endnotes should be avoided. APA style requires both in‐text citations and a final references list. For every in‐text citation, there should be a full citation in the reference list and vice versa. When you need to cite two or more works together, arrange the in-text citations alphabetically in the same order in which they appear in the reference list. In-text citations must list the author’s last name, date of publication, and page number(s) when applicable:

Evans (2014, p. 52) or (Evans, 2004, p. 52)
Howlett and Mukherjee (2014) or (Howlett & Mukherjee, 2014)
Vrooman, Hoff and Guiaux (2015, pp. 77-78) or (Vrooman, Hoff, & Guiaux, 2015, pp. 77-78)

The final references list shall follow the following style, depending on the type of work:

Article in Scientific Journal
Author, A. A., Author, B. B., & Author, C. C. (year). Title of the article in lower case. Journal in Upper Case, volume(issue), firstpage-lastpage.

Article in Newspaper
Author, A. A. (year, month day). Title of the article in lower case. Newspaper in Upper Case, p. page.

Book
Author, A. A. (year). Title of the book in lower case (2nd ed.). Location: Publisher.

Book Chapter
Author, A. A. (year). Title of the chapter in lower case. In A. A. Editor & B. B. Editor (Eds.), Title of the book in lower case (edition, pp. firstpage-lastpage). Location: Publisher.

Dissertation
Author, A. A. (Year). Title of dissertation in lower case (Doctoral dissertation). Retrieved from Name of database.

Website
Author, A. A. (year). Title of the webpage in lower case. Website in Upper Case. Retrieved from www.website.com

Tables and Figures
Tables and figures must be introduced in the main text, and not submitted separately. Tables and figures must be numbered and an explanatory title must be added. A caption for each table and figure must also be placed in the main text. Figures should be supplied in a suitable size for printing, and tables should be inserted using the Insert Table function provided by the software.

Supplementary Files
Authors may submit supplementary files (eg. images, slides, tables), which will be published alongside the manuscript.

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Editorial Process (Step-by-Step)

Online Submission
The author should submit the manuscript through the online submission system, complying with the instructions for authors. The author receives an automatic acknowledgment by email confirming the article submission.

First Check
The Managing Editor of the journal will make a first assessment of the article submitted and check whether it fits the aims and scope of the journal. Manuscripts that do not comply with the instructions for authors may be returned to the authors.

Contact by Editor
An Editor of the journal will contact the author with a decision as to whether the manuscript will be considered for publication in the journal. Authors of manuscripts accepted for consideration will be asked to confirm their agreement with the journal’s policies and to provide a list of at least 5 potential reviewers before the manuscript is sent out for review. Authors need to confirm that their suggested reviewers comply with the criteria set by Cogitatio. The list will be carefully reviewed by the Editor and it is not guaranteed that the suggested researchers will be contacted to review the manuscript. Authors who fail to provide a list of suitable and trustworthy reviewers may see their manuscripts immediately rejected for publication.

Peer-Review
Manuscripts will undergo a very stringent double-blind peer-review process, where both the identities of authors and reviewers remain undisclosed in order to guarantee the highest quality of the journal. All manuscripts (except for Editorials and Book Reviews) will be sent out for review and at least two review reports per manuscript will be collected. All reviewers will be carefully selected by the journal’s Editors for each submitted manuscript and must fulfil the following criteria:

  • Be a recognized expert in the field;
  • Hold a PhD degree;
  • Not have co-authored publications with the author(s) for the last 5 years;
  • Not be affiliated with the same institution as the author(s).

Even if, in principle, a double-blind peer-review system could allow this task to be performed by scholars who are acquainted with the authors, our Editorial Office still wishes reviews to be completed only by reviewers who do not have any recent professional contact with the authors in order to fully guarantee that there are no conflicts of interests and that reviews are indeed totally unbiased. Spontaneous applications from scholars to join the journal’s pool of reviewers will not be considered. All reviewers will be selected and invited by the Editorial Office to review manuscripts according to the field of expertise of the submissions received.

Reviewers will be asked to complete their review within two weeks, but are allowed to extend the review period in order to complete and submit their report. All relevant information for reviewers can be consulted in the Instructions for Reviewers.

Decision
After each round of peer-review, the Editor(s)-in-Chief of the journal (or Guest Editor in case of a thematic issue) will be asked to assess the submitted manuscript and the peer-review reports collected. Decisions regarding each submission will be taken without exception by the Editor-in-Chief/Guest Editor, guaranteeing the excellence and high standard of our decision-making process. The Editor-in-Chief/Guest Editor may decide between the following options:

  • Accept the submission: the manuscript is considered to warrant high quality and can be published in the journal.
  • Revisions required: authors are asked to perform revisions to their manuscript and, after resubmission, the manuscript is sent directly to the Editor for assessment and decision (accept submission, ask for further revisions, or decline the submission).
  • Decline submission: the manuscript is considered to have major flaws that could not be resolved by revision and resubmission.

In order to guarantee swiftness of the editorial process, each manuscript will only be allowed one round of review and revisions. Authors are thus urged to address all issues raised by the reviewers directly after the first round of peer-review.

Copyediting
After the manuscript is accepted for publication it will undergo a first stage of copy editing where the journal editors will correct any minor mistakes (such as punctuation or references) and check that all necessary information regarding the manuscript and authors has been provided.

Authors will receive an edited version of their manuscript for author copy editing after acceptance of the manuscript for publication. This is the last stage where any substantial copy editing changes to the text are allowed (the next stage—proofreading—is restricted to correcting typographical and layout errors).

It is the author’s responsibility to guarantee that the English language is flawless. Therefore, authors whose native language is not English must have their manuscripts edited by an English editor in the copy editing stage. Authors may choose between an independent English editing service, a colleague/peer, or Cogitatio’s English editing services. Please consult our “English Language” section for further information.

Proofreading
The Editorial Office of the journal will create the final version of the manuscript in the journal’s template and the PDF proof will be sent to the author for final proofreading before publication. Authors should carefully check the proofs for typographical or layout errors, and use the sticky notes tool to mark and explain any changes necessary.

Publication
After the final proofread manuscript has been received and the last corrections have been performed the manuscript will be published. The manuscript will be published in the current issue of the journal, and the author will be promptly informed as soon as the article is available online. In some cases the publication may be delayed in order to guarantee that all articles are published simultaneously, but the author will always be informed should that be the case.

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Publication Fees and Institutional Memberships

Publication Fees
The article processing charge (APC) for each manuscript accepted for publication is €900 (plus VAT if applicable).

As an open access publisher, Cogitatio is committed to ensuring permanent and universal free access to all published articles, unlike closed-access journals which limit their readership to those able to pay subscription fees. This means that Cogitatio does not receive any income from either subscriptions or article views/downloads. As publishing is not without its costs, the journal needs to offset all production costs through article processing charges. These charges are used to finance the whole publication and archiving process, including peer review, editing, proof-reading and copy-editing, and hosting and maintenance of the journal archives. Without proper financing for such necessary expenses, the journal would be unable to provide the rigorous and professional service upon which we pride ourselves.

Numerous universities and funding agencies allocate funds to cover article processing charges, and authors are advised to check with their departments and libraries if funds are available to cover open access publication costs. Authors affiliated with institutions that have joined Cogitatio's Membership Program can publish their articles totally free of charge.

Authors who demonstrate financial need and cannot afford the article processing charge can apply for a waiver during the article submission procedure (waiver requests during or after peer-review will not be considered). Requests will be assessed on a case-by-case basis and may be granted in cases of genuine need. Due to the numerous costs associated to open access publishing, Cogitatio can only accept to process a limited number of waived submissions per issue.

Institutional Memberships
Institutional Membership is destined for institutions, groups and societies that wish to cover the whole cost of open access publishing and allow their authors to freely publish and disseminate their articles to a broader readership. Cogitatio offers two different types of Institutional Membership:

  • Prepaid Membership: The institution pays an annual flat rate which covers the article processing fees of all manuscripts accepted for publication in this journal with one or more authors belonging to the member institution.
  • Postpaid Membership: The institution is not charged an annual rate, and only pays article processing fees for articles accepted for publication in the journal with one or more authors belonging to the member institution. The institution receives an automatic discount of 20% for each accepted manuscript. Institutions may establish a cap for the maximum number of manuscripts to be considered under this Postpaid Membership agreement.

Institutions interested in joining Cogitatio’s Institutional Membership program can contact us at membership@cogitatiopress.com

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Indexing and Abstracting

The Editorial Office of the journal entails all the contacts necessary to guarantee that the manuscript will be indexed by the indexing and abstracting companies that cover the journal’s contents shortly after publication. The journal is currently indexed in the following databases:

  • Web of Science (Emerging Sources Citation Index)
  • BASE - Bielefeld Academic Search Engine
  • DOAJ - Directory of Open Access Journals
  • Google Scholar
  • J-Gate
  • Repec
  • RoMEO
  • UlrichsWeb
  • WorldCat